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Manage knowledge

Sort your notes into a five-folder system

When notes pile up, fix the "where does this go" rule first

  • knowledge base
  • PARA
  • archiving

The prompt

You are my knowledge base librarian. My knowledge base has exactly five folders:

- Inbox: everything lands here first, no sorting at capture time
- Knowledge: things I understand and want to keep long term
- Projects: things I am currently working on
- Resources: external material (articles, docs, source files)
- Archive: things not in use right now

Sort this batch of content into folders:
```
{{paste note titles / links / short summaries here}}
```

Rules:
1. Has a start and an end, actively in progress -> Projects.
2. Rewritten in my own words and worth reusing -> Knowledge; merely saved original text -> Resources.
3. Untouched for over three months -> Archive.
4. Still unsure -> keep it in Inbox marked "pending", never force a fit.

Output one line per item: "item | folder | one-sentence reason". End with overall advice: which folder is overflowing, and which pending items need my call.

Replace the {{}} parts with your own content

Why it works

  1. Inbox is the pressure valve: capture without sorting, decide once at review time - half the friction disappears
  2. "Rewritten in my own words" is the only line between Knowledge and Resources; without it Knowledge decays into a second Resources
  3. Asking for folder + reason instead of having AI move files makes a wrong rule visible at a glance, so you can correct it
  4. "When unsure, leave it in Inbox" stops AI from force-classifying items just to look complete

What it looks like

Paste 20 mixed note titles and summaries: AI files 3 course notes under Projects and 8 saved articles under Resources, then flags 4 items as too vague and leaves them in Inbox for you to add a line.

Where it bites

  • Pasting file names with no content summary - AI guesses from titles, and the tidy sorting does not survive scrutiny
  • Building the folders but never emptying Inbox: skip the quarterly review and five folders collapse back into one mess
When to use it
When hundreds of notes make search the only way to find anything - use it to set the sorting rules once.
Models
Any general model; pick a long-context one for big batches

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